Open Position: Executive Assistant

  

Job Title:                     Executive Assistant
Reports To:                Vice President of Programs

Division:                     Programs                               

Location:                     Tucker, Georgia

FLSA Status:               Non-Exempt

 

Job Summary:

The Executive Assistant is employed by and is directly responsible to the Vice President of Programs, Foster Care.  To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

Responsibilities:

  • To greet the people who have business with the agency and specifically those who have business with the Vice President of Programs.
  • To maintain the VPs office by answering the telephone, giving out information and handling requests. As appropriate, to refer other requests to the proper department to the Vice President.
  • Produce internal communications including agendas, memos, PowerPoint presentations and other documents as required.
  • Assist in projects as assigned; projects may include project management content assembly
  • Coordinate and manage Calendars for the Vice President of Programs and department-wide use.
  • Collect all contracts generated for the Programs department and maintain accurate records of renewals and corrective action plans on the shared drive.
  • Provide daily administrative support to the Vice President of Programs, including:
    • Handling day-to-day operations of the department, including scheduling, responding to routine inquiries, and filing
    • Coordinating meeting arrangements including teleconference calls and on-site meeting logistics; provide written notes/action items to relevant staff
    • Coordinating travel plans and expense reports for team, Vice President and other program staff as needed
    • Maintaining office supplies
    • Assisting with Front Desk phone coverage
    • Assisting with other projects as required by the Vice President
  • Maintaining copies of manuals (policy manuals, IMPACT manuals, Foster Parent Manuals, Resident Handbooks, etc)
  • Readying materials requested by the state of Georgia for annual licensing/contract
  • Compile reimbursable for foster parent payment vouchers and mail vouchers to foster families
  • Compose and mail reference letters for foster parent applicants.
  • Conduct online background checks for potential foster parents and potential residents
  • Making trips to the post office, office supply stores, and other vendors when needed
  • Compose and/or copy material for IMPACT classes
  • Support training, staff appreciation, foster parent events, and other agency events by coordinating food orders and set ups.
  • Support monthly, department-wide credit card and mileage expense reconciliation. Work with Program staff and Accounting to determine accurate general ledger and event codes and produce reconciliation reports via Accounts Payable Coding Forms and or the Microix system processing.
  • Provide system for electronic filing of Vice President’s and departmental documents through scanning and or digitization to ensure all files and other related records are accurate, up-to-date and well maintained in shared drives/database
  • Through ExtendedReach cross-training, assist with data requests, and data entry including new admissions, dismissals, and new staff entries and departures.
  • Collect data and provide a weekly program census dashboard to executive team members
  • Perform special projects or assignments as required by the Vice President.
  • Demonstrate UMCH mission-driven values of integrity, excellence and inclusion, and integrate into work environment and ways of work.
  • Adhere to organizational policies and procedures as described in UMCH’s Employee Handbook, Ethics Policy and elsewhere.

 

Requirements:

  • Bachelor’s degree or education and experience equivalency.
  • Minimum of two years with successful results in office management and administrative support. Experience working in the child welfare environment, and within a case management database are a plus.
  • Applies expert skills in area of communicating sensitive information to senior management or external sources. Sound judgment and ability to keep confidentiality.
  • Strong, positive interpersonal skills in order to work collaboratively across several businesses, functions and geographies.
  • Proactively adapts procedures, processes and technology to identify next steps and accomplish requirements of the position.
  • Ability to adapt to cultural differences and navigate a complex, global matrix organization.
  • Expert user of PC and applications such as Microsoft Office Suite (Word, PowerPoint, Excel, Lync, OneNote and OneDrive) and Outlook, especially PowerPoint and Excel.
  • Excellent verbal, written and presentation skills to effectively communicate information to all levels of internal and external personnel.
  • Knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
  • Ability to identify needs and initiates administrative projects.
  • Ability to perform considerable coordination and follow-through.
  • Works under minimal supervision.
  • Sets priorities and procedures for accomplishing work and may delegate portions to others.

 

Work Requirements: 

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The employee may be occasionally exposed to a variety of extreme conditions at various job sites. The noise level in the work environment is low to moderate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

 

 

 

 

 

Advent Devotional

UMCH Advent Slider_2017

 

As we anticipate the birth of Jesus Christ, please read a special Advent devotional written by Rev. Karen M. Kagiyama, M.Div. – Associate Pastor, Carrollton First UMC.

 

Click on this link to view and read the full-length devotional.

 

Giving that Began with a Gingerbread House

Gingerbread House

 

“That was my first introduction to The United Methodist Children’s Home (UMCH),” Roseanne Stutts said, speaking recently to Lisa Simon, UMCH Director of Marketing and Communications. “I was teaching and entered a raffle some of our school students conducted. My name was drawn and I received a beautiful gingerbread house.”

 

My parents and I enjoyed having the gingerbread house displayed during the holidays and we discussed what we might do to share it with others. It was my father’s idea to gift it to The Children’s Home. I doubted some of the children had ever seen one, or smelled the aroma of gingerbread. We were hopeful it would bring them joy, too,” Roseanne said.

 

Roseanne has always had an affinity with children, as her chosen career attests. With a BA and Masters in art education, plus a graduate degree as an Educational Specialist, Roseanne spent 40 years as an educator teaching middle school to college-level students.

 

She knew some of her students had rough childhoods. “In addition to teaching them to have the confidence of creativity through art, I believed you had to nourish the whole person.” Roseanne said. “Growing up is hard enough but some of my students had more stacked against them than others.  I tried to give them sanctuary within their classroom, and to be there for them and lend an ear.”

 

Roseanne feels similarly about our work at The Children’s Home and her recent gift will benefit many of our children from foster care. “I believe when you do something for the least, you are doing it for God. There are children out there who don’t know love and family, and I want to help them find a foster through The Children’s Home. Planting a seed like this is a start. It’s like putting a blanket around them and giving them security,” Rosanne said.

 

Roseanne is now retired from full-time teaching but continues to share her love of art. And when not conducting workshops in after-school programs, teaching at the local art institute, or enjoying her own photography and work in clay and watercolors, she keeps in touch with former students through Facebook.  “I enjoy watching their progress,” said Roseanne. “No matter how old they are, they will always be my kids.”

 

If you are interested in supporting The Children’s Home, visit www.umchildrenshome.org, or call us at (404) 327-5820.

November is National Adoption Month

The Children’s Home Recognizes 2017 National Adoption Month

November is National Adoption Month, an initiative of the Children’s Bureau that has a goal to increase awareness and bring attention to the need for permanent families for children and youth in the U.S. foster care system. The United Methodist Children’s Home (UMCH) recognizes  National Adoption Month. We also appreciate and honor our UMCH foster parents who adopted children from foster care who were placed in their homes. As of November 16th, 17 children in foster care have been lovingly adopted by UMCH foster parents. And we anticipate more adoptions throughout the end of this year!

 

Won’t you consider fostering? We invite you to attend an upcoming Foster Care Informational Meeting to learn more about fostering. Registration is required at fosterRSVP.com.

Press Release: UMCH Signs Leases for New Residences and Offices

CONTACT:
Lisa Simon, Director of Marketing and Communications
lsimon@umchildrenshome.org
(404) 974-9084 office; (404) 734-5533 mobile

 

 

The United Methodist Children’s Home Signs Leases for New Residences, Offices and Flea Market, Opening New Era for More Children to be Raised in a Loving Home

 

Decatur, Ga. – (August 2, 2017) – Responding to the growing needs of the children and families it serves, leaders of The United Methodist Children’s Home (UMCH) recently signed a lease to secure new housing for program residents in Tucker, Ga., and Clarkston, Ga.

 

The new program residences – for which occupancy is slated as early as mid August – will provide future housing for clients currently under UMCH’s care at the ministry’s Decatur campus, including those we serve in Independent Living and Family Housing ministries.

 

UMCH also signed a lease for new administrative and volunteer office space and UMCH Flea Market at 1967 Lakeside Parkway, Building 400 in Tucker. This progress is in step with the ministry’s plan to relocate from its 77 acre campus at 500 Columbia Drive in DeKalb Co. during late summer 2017.

 

Peyton Wimberly of Cushman & Wakefield managed the research and lease negotiations and will oversee management of space improvements. Rev. Hal Jones, The Children’s Home President and CEO, said signing the leases is another critical step in a new chapter for The Children’s Home.

 

“We now have a new residential base from which to expand our ministry,” said Jones. “This milestone opens a much wider path to continue providing services to people in DeKalb County, and to serve many more people in new communities across North Georgia.”

 

“The new space is perfectly suited for UMCH staff to provide services to clients in Foster Care, Family Housing, Independent Living and Transitional Living,” said Jones. “The site also provides a new location for the UMCH Flea Market, a decades-long tradition that will continue.”

 

UMCH currently employs about 75 staff, with essential support from thousands of volunteers. Its new space will be used for services and events including Foster Care IMPACT trainings, foster family visitations, Care Connection volunteer training, ILP/TLP mentorship, career coaching, music therapy, GED completion and scholarship applications, its regular flea market sales, the annual Children’s Christmas Celebration with Santa, and many other initiatives – all in furtherance of the ministry’s mission.

 

The Children’s Home Board of Trustees agreed to sell the ministry’s 77 acre campus to the City of Decatur during early 2017. The Decatur City Commission approved and announced the purchase at their meeting held  April 17, 2017. The $40 million proceeds are helping UMCH reach more children and families in crisis in new communities across North Georgia. Terms of the sale included retained ownership and preservation of the UMCH’s historic Moore Chapel and the City of Decatur’s agreement to preserve the gravesite of UMCH’s founder Rev. Dr. Jesse Boring.

 

The sale also created a preservation covenant honoring the unparalleled tenure of Bev Cochran, former CEO of The Children’s Home, who led the ministry for 43 years, from 1968 to 2012. The City of Decatur and The Children’s Home agreed to name the existing administration building at 500 South Columbia Drive – which will remain in use by the City – in memory of Cochran, touching the lives of thousands of UMCH alumni, their children and grandchildren.

 

The City of Decatur will determine and announce its plans for the remainder of the property and its existing buildings and resources. Additional details will be available via www.decaturga.com.

 

It is anticipated that UMCH will occupy its new locations by early fall 2017. UMCH currently houses approximately 80 individuals on campus who are served by the Family Housing and Independent Living programs. UMCH is committed to providing uninterrupted services and continued support to its residents, and will work with them on relocations based on individual needs. Current and future residents will move from group home cottages on the campus to more modern, safe and appropriate housing.

 

“In fact, the sale of our Decatur campus enables us to grow the number of children and families we serve daily by 25 percent, from serving 240 people a day, to over 300 a day,” added Jones. “Serving more children in more places is consistent with our vision and mission and is the reason our Board made this courageous, faithful and deliberate decision.”

 

The new residential lease location, which will provide uninterrupted services to current UMCH residents who are in the Family Housing, Transitional Living & Independent Living programs, is in Tucker and within a few miles of the new office. The other new residential location is in Clarkson. The office space includes approximately 50,000 square feet of flea market, meeting, training and office space.

 

Jones put the move to the new residences and offices into perspective.

 

“Funds from the sale will help The United Methodist Children’s Home to greatly expand local, community-based ministries in towns and cities across North Georgia, in partnership with many more churches,” said Jones. “Since January, when the Board voted for approval of a sale, I’ve continued to be energized by this decision, which recognizes and embraces the changing landscape in providing services to children and families while empowering UMCH to deliver on, and continuously improve, its important mission.

 

“As recently as this summer, UMCH began to launch a new Foster Care ministry in Augusta, Ga., and is calling on Methodist Churches in that area to join in this ministry of caring for child in need,” added Jones.

 

Donations and volunteers still needed

Jones added that financial donations are needed now more than ever as there is a continuous need to serve thousands of children and families. Those interested should please donate online at www.umchildrenshome.org or continue to mail donations to 500 S. Columbia Drive, Decatur, Ga., 30030.

 

“The sale of our land and signing the leases for our new locations does not reduce the urgency of assisting people in need,” said Jones. “Indeed, UMCH needs financial gifts and grants now more than ever before, if it is to keep pace with the growing child welfare crisis in our state.

 

Currently, there are over 13,000 Georgia children who have been separated from their families, and who are in state custody due to neglect, abuse or abandonment; this is a number that has doubled over the last five years. Every week, when called on by the state, UMCH must currently turn away 30 children who need a loving foster home, because of limited resources. And each week families at risk of homelessness are turned away for the same reason.

 

Donations and the flea market sales are used to serve more children and families who face trauma and seek restoration. These funds directly lead to the expansion of UMCH ministries into communities not currently served, such as Augusta, Rome, Dalton, LaGrange, Griffin, and other areas. Donations also help expand all existing ministries including Foster Care, Family Housing, Independent Living and Transitional Living, in metro Atlanta, and in new communities.

 

UMCH continues to need volunteers, especially for its growing Foster Care ministry. For volunteer opportunities and details, anyone interested should please email volunteer@umchildrenshome.org. UMCH staff, leadership and current program participants encourage anyone interested to share ideas or questions by calling 404-327-5867. Additional information is available at www.umchildrenshome.org or www.decaturga.com.

 

About The United Methodist Children’s Home

The United Methodist Children’s Home was established in 1871 in Norcross, Ga., to care for children orphaned during the Civil War, and has evolved to serve children and families in a ‘continuum of care’ model. It envisions a world where ‘all children are raised in a loving, compassionate and nurturing home.’ And it works every day toward its mission ‘to restore children and families from trauma through Jesus Christ.’ Since 1973, UMCH has cared for over 6,000 children in safe and loving foster-care homes; it provides safe housing for at-risk young adults and prepares them to make positive life decisions and become productive, independent, citizens; and it strengthens and preserves at-risk families through safe housing and support services. Today, UMCH serves over 240 children and adults a day in 40 counties across North Georgia, and it delivered over 56,000 days of care in 2016.  For more information visit www.umchildrenshome.org.

 

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